Event Coordinator – Hong Kong

About Explera DMC

Explera DMC is a premier Destination Management Company dedicated to delivering exceptional travel and event experiences worldwide. We operate with a global mindset while maintaining rigorous compliance standards, with all legal and statutory frameworks governed and fulfilled through our Hong Kong headquarters.

Role overview

We are seeking a creative and highly organised Event Coordinator to plan and deliver incentive groups, conferences, harbour cruises and gala dinners in Hong Kong and Macau. Our partners bring incentive, MICE and wedding groups to Asia, and the event is often what guests remember most.

You will take each event from the partner's brief to the night itself: venue options, costings, run-of-show, supplier briefings and on-site delivery.

Key responsibilities

1. Proposals & costing

• Turn partner briefs into event proposals with venues, concepts and costings
• Prepare clear, on-time quotations with sales and contracting

2. Venue & supplier management

• Book and brief venues, caterers, AV, decor, entertainment and photographers
• Negotiate supplier terms and keep a vetted supplier list

3. Event delivery

• Write run-of-show documents and supplier schedules
• Be on site for set-up, the event and breakdown, including evenings and weekends
• Solve problems on the day before guests notice them

4. Budget & close-out

• Track event budgets and close out supplier invoices after the event
• Collect partner feedback and share a short post-event report

Requirements

• 2+ years coordinating events, MICE or weddings
• A network of event venues and suppliers in Hong Kong
• Calm and organised under pressure, with strong attention to detail
• Cantonese and business English
• Willing to work evenings, weekends and on site during events
• Valid right to work in Hong Kong

Why join Explera DMC?

• Create signature events for international incentive and MICE groups
• Gain exposure to global travel markets and cross-border operations across Asia
• Be part of a dynamic, growing DMC with a strong compliance culture
• Autonomy to own your role and drive process improvements